ICN

ICN Privacy Policy

ICN Privacy & Data Protection Policy 2026

At ICN, we are committed to respecting and protecting your privacy. This policy explains how we collect, use, store, and protect your personal data in compliance with relevant laws, including the General Data Protection Regulation (GDPR) and other applicable data protection laws.

By applying for a position, registering your child for a camp, or interacting with ICN services, you agree to the terms outlined in this policy.

1. Introduction

1.1 Purpose of this Policy

We take your privacy seriously and aim to handle your personal data securely and transparently. This Privacy Policy explains how we manage and protect your data, including when we collect it, how we use it, and your rights in relation to your data.

1.2 About Us

ICN is an intermediary organization connecting families, volunteers, and camp providers. We communicate via email and occasionally WhatsApp for operational purposes.

1.3 Changes to this Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or regulations. Any updates will be posted on our website.

2. What Data We Collect

2.1 Types of Data

Contact Information: name, email address, phone number, mailing address.
Profile Information: resume, references, experience details.
Camp Registration Information: child’s name, age, health information, emergency contacts.
Transaction Data: billing details and payment-related information.
Communication Data: email, phone, or WhatsApp communications.
Usage Data: IP address, browser type, and website interaction data.

2.2 How We Collect Data

Directly from you when you submit forms or communicate with us.
Through our website, including cookies and analytics.
Through the systems we use to manage staff recruitment and camp registration.

3. How We Use Your Data

To provide our services, including camp registrations, staff applications, and volunteer placement.
To communicate with you about updates, confirmations, and inquiries.
To improve our services and user experience.
For administrative purposes, including website management, background checks, and payment processing.

4. Legal Basis for Processing

Consent.
Contractual necessity.
Legitimate interests.
Legal obligation.

5. Data Sharing and Third-Party Providers

5.1 Internal Use

Your data will be used within ICN and may be shared with camp partners only as necessary for the performance of our services.

5.2 Third Parties

We may share your data with trusted third-party service providers who assist us in delivering our services, including payment processing, website analytics, and email communication platforms.

5.3 Legal Requirements

We may share your personal data if required by law, to protect our rights or the rights of others, or to comply with legal processes.

6. International Data Transfers

Your data may be transferred to countries outside the European Economic Area. In these cases, we ensure that appropriate safeguards are in place to protect your data.

7. How We Protect Your Data

7.1 Security Measures

We use security protocols to protect your data from unauthorized access or disclosure, including encryption, secure servers, and restricted access.

7.2 Data Retention

We retain your personal data for as long as necessary to fulfill the purposes for which it was collected, and where required for legal or administrative reasons.

8. Your Rights

Right to access.
Right to rectification.
Right to erasure.
Right to restrict processing.
Right to object.
Right to data portability.
Right to withdraw consent.
Right to file a complaint with a supervisory authority.

9. Cookies and Tracking

Cookies are small files placed on your device when you visit our website. They help us understand website usage and improve your experience. You can manage cookie preferences through your browser settings.

10. Contact Us

Email: contact@internationalcampsnetwork.org
WhatsApp: +34 6789 12289